Senior Accountant COCA (Center of Creative Arts)

Description

Salary: $55,000 – $60,000

The Sr. Accountant, reporting to the Director of Finance, will be responsible for performing and coordinating accounting duties within COCA. These responsibilities include, preparing financial reports, performing account reconciliations, maintaining the general ledger, assisting with audit preparations, and performing other accounting duties as assigned. This individual must have solid working knowledge of Generally Accepted Accounting Principles (GAAP) and strong financial analysis skills.

Company Bio: COCA (Center of Creative Arts)

Center of Creative Arts (COCA) is a leading, multidisciplinary community arts organization committed to enriching lives and building community through the arts. As an innovative model for arts education and nationally accredited for artistic and educational excellence, COCA serves as a regional hub for learning in and through the arts for all ages from all backgrounds and skill levels. The organization was founded with the intention of being a place of artistic learning that would transcend the boundaries of geography, race, and class. COCA celebrates diversity in perspectives, backgrounds, artistic disciplines, and experiences, and believes everyone should have access to experience the arts. It has grown to become one of the most diverse cultural institutions in St. Louis, a position bolstered by a commitment to access and equity.

COCA employs a mixed-income business model to deliver its mission-aligned programs and services. The annual operating budget for the current fiscal year (ending August 31) is $7.6 million; additionally COCA’s endowment is presently valued at $6 million. COCA owns and manages a 92,000-square-foot building in University City, which includes the historic B’nai Amoona Synagogue, which was built in 1950 and served the community as a religious site until the 1980s; the original building is listed on the National Register of Historic Spaces. In 2020, construction completed on a 52,000-square foot expansion, including the state-of-the-art Catherine B. Berges Theatre, additional studios, scenic and costume shops, and a community commons space. The expansion was funded through a $49 million Create Our Future capital campaign and financed in part through New Market Tax Credit partnerships. COCA has a professional full-time staff of 36, and more than 250 part-time employees, including artistic faculty and theatre production teams.

COCA offers a robust benefit package that includes: 

  • Health Covering, including: Medical, Dental, Vision, Health Savings Account (HSA) and company paid Life Insurance and Short & Long Term Disability coverage.
  • Paid time off and fourteen (14) paid holidays.
  • Complimentary tickets to COCA shows, subject to availability.
  • Camps & classes discounts.

Responsibilities

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

General Ledger & Reporting

  • Responsible for opening and closing months and accounts payable periods
  • Enter journal entry as needed.
  • Prepares monthly maintenance expenses and patron services salary allocation
    entry
  • Reconciles deferred revenue and ActiveNet, COCA’s Registration software, A/R
    accounts.
  • Reconciles and maintains accrued expenses account.
  • Prepares and distribute bi-weekly COCA’s financial reporting.
  • Assists with budgeting process as needed for analysis and projections.

Cash Management:

  • Provides cash availability updates to Director of Finance.
  • Manages and records all cash related activity to include transfers between
    accounts, ACH request, endowment transfers and US bank EFT payment batches.
  • Initiates quarterly interest bank wires for New Market Tax Credit accounts.
  • Nonsufficient Fund checks – notify department involved and adjust accounts where necessary.
  • Approves reconciliation of COCA’s operating and reserve bank accounts.
  • Maintains credit card holder database and overall and individual card holder limits.
  • Trains cardholders on software and advises cardholders regarding expense coding

.Payroll:

  • Process Payroll on a bi-weekly basis which includes entering manual timesheets
    and importing journal entry and preparing monthly payroll accrual
  • Reconciles benefit invoices to payroll roster and employee deductions.
  • Reports internal COCA donation deductions from employee to Development
    department
  • Uploads 403b employee contributions on a bi-weekly basis to the 403b plan.
  • Approves 403b disbursements/transfers for terminated employees.
  • Responsible for the creation of annual salary and benefits allocation spreadsheet.

General and Other Duties:

  • Update Policies and Procedures Manual - develop new policies as needed.
  • Assist with preparation for Finance Committee meetings and Endowment meetings including minutes.
  • 990 and annual audit preparation.
  • Work with all departments to investigate issues or concerns
  • Other duties as assigned.

Qualifications / Requirements

  • Bachelor’s degree in accounting or finance required.
  • Three (3) plus years of accounting experience required.
  • CPA Preferred
  • Must have a working knowledge of tax laws and GAAP.
  • Proficiency in Microsoft Office, particularly with Excel

Competencies:

  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Physical Demands & Work Environment:

  • Ability to frequently walk, stand, bend, kneel, stoop, reach and manipulate objects.
  • Ability to sit for periods.
  • Must have manual dexterity to operate computer keyboard and standard office
    equipment.
  • Must be able to lift 10 -20 lbs.
  • This position is required to work onsite three (3) days per week once past probationary period.

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