Grants Coordinator COCA (Center of Creative Arts)
Hourly Rate Range: $20-$22 Hourly
Reporting to the Director of Development, this critical staff member also works with the President & CEO, program directors and Board Members to meet annual revenue goals and identify new funding opportunities. The Grants Coordinator assists with the grant process for Center of Creative Arts (COCA).This role helps oversees the process, organization and production of funding proposals to local and national partners, including corporate supporters, foundations and public entities. The Grant Coordinator’s responsibilities include tracking program-funding needs and assisting the Director of Development with strategy. This role will also assist with all grant-related administration duties, including prospect research, maintaining the calendar of grant applications, project management for grant applications, writing, preparing, and submitting Letters of Interest (LOIs) and grant reporting. Attention to detail and communication skills will be critical to the success of this position.
Company Bio: COCA (Center of Creative Arts)
COCA (Center of Creative Arts) is a leading, multidisciplinary community arts organization committed to enriching lives and building community though the arts. As an innovative model for arts education and nationally accredited for artistic and educational excellence, COCA serves as a regional hub for learning in and through the arts for all ages from all backgrounds and skill levels. The organization was founded with the intention of being a place of artistic learning that would transcend the boundaries of geography, race, and class. COCA celebrates diversity in perspectives, backgrounds, artistic disciplines, and experiences, and believes everyone should have access to experience the arts. It has grown to become one of the most diverse cultural institutions in St. Louis, a position bolstered by a commitment to access and equity.
COCA offers a robust benefit package that includes:
- Health Covering, including: Medical, Dental, Vision, Health Savings Account (HSA) and company paid Life Insurance and Short & Long Term Disability coverage.
- Paid time off and fourteen (14) paid holidays.
- Complimentary tickets to COCA shows, subject to availability.
- Camps & classes discounts.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Responsible for the solicitation of grants from foundations, corporate foundations, and public entities.
- Assist the Director of Development a portfolio of institutional funders and prospects, ensuring strong and enduring relationships.
- Create and execute plans to re-establish relationships with lapsed funders as appropriate.
- Identify and research new grant and funding sources via grant making databases, professional fundraising publications, local publications, internet and websites and any other potential resources.
- Update institutional constituent records in Tessitura—COCA’s data management system—including addresses, profiles, key relationships, research, solicitations and financial projections.
- Collaborate with COCA staff to assist with the development of detailed budgets for proposals, tracking and summarizing program expenditures for reporting purposes.
- Maintain annual calendar for grants submission and progress reports as requested by donors.
- Ensure the fulfillment of all benefits/recognition as necessary.
- Respond to requests of foundations, corporations, groups, and individual donors in a timely manner.
- Ensures acknowledgment of grants to COCA both publicly and internally within 48 business hours of receipt.
- Actively input grant information into donor database.
- Submit all grants on or before grant deadline.
- Build and maintain relationships with COCA program directors and stay abreast of future initiatives and projects.
- Ensure grant language and case-making materials from program directors is up to date and accurate.
- Partner with program staff to ensure evaluation and analytics methodologies will help fulfill donor-reporting needs.
- Attend fundraising and other public events to build/maintain relationships with funders.
- Help with special events and projects, as needed.
- Ensure compliance with IRS regulations and foundation’s requirements for grants.
- Other duties as assigned.
Qualifications / Requirements
Education and/ or Qualifications:
- Bachelor’s degree or significant professional experience required.
- Three (3) or more years of writing and fund development experience, with demonstrated success.
- Experience working with foundations and corporations on institutional funding, including crafting proposals, submitting outcome reports, understanding entities’ funding areas and managing relationships is preferred.
- Successful experience in building institutional relationships with peers and volunteers.
- Understanding of and facility working with budgets is required.
- Strong computer skills (knowledge of Word, Excel, PowerPoint and facility with online grant portals). Tessitura knowledge a plus.
- A love for the arts, education, and building communities.
- Commitment to Diversity, Equity and Inclusion.
- Excellent written communication skills with the ability to craft compelling proposals for a diverse array or audiences and programs.
- Strong project management skills and ability to manage concurrent deliverables and deadlines.
- Collaborative working style and ability to effectively work with colleagues across the organization.
- Demonstration of effective working relationships through tact, sound judgement, and positive attitude when related to internal and external employees, supervisors, and the general COCA community.
Physical Demands & Work Environment:
- This position frequently communicates with donors, vendors and teammates. Must be able to exchange accurate information in these situations.
- This position frequently moves objects weighing up to 20 pounds for various event needs.
- This person needs to move about the inside of the office and events. This requires the ability to sit and stand for long periods of time.
- This role is expected to work onsite a minimum of three days a week, once they satisfy the waiting period as indicated in the Remote & Hybrid Policy.
- COCA Employees are required to be fully vaccinated against the COVID-19 virus, unless you have a medical or religious exemption.
- See COCA's Health & Safety Protocols: https://www.cocastl.org/our-campus/health-safety-procedures/
COCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at COCA are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. COCA is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policy in all aspects of employment. COCA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please
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