Executive Administrative Assistant Dot Foods


Location: Chesterfield, MO

Department: Officers

Reports To: MO HR/Admin Manager


  • Hourly Wage: $22.93 – $34.40
  • Schedule: Monday – Friday 7:30 am – 4:30 pm, with some flexibility in hours


You are passionate about people. You are a master communicator, respectful of people’s confidentiality, creative, intuitive, and organized. You anticipate needs, prioritize people, and pay attention to the details. If this sounds like you, Dot Foods wants you on our team.

As an Executive Administrative Assistant, you will work closely with the Human Resources Manager and Admin team on supporting several senior managers, HR tasks, office assistance, participate in special projects as needed, and provide backup to other administrative positions.

Company Bio: Dot Foods


Dot Foods makes products more accessible and affordable to the food industry. We add efficiency to the supply chain and build strong partnerships with distributors, suppliers, and operators. Our company was created on a foundation of respect and dependability. People who are open to input, ask questions, embrace diversity, and seek innovative solutions thrive here.


As a family-owned and -operated company since 1960, Dot Foods has created a strong family culture. We make everyone feel included and respected. In addition to an inclusive working environment, we will provide you with:

  • Competitive compensation package, including bonuses for successful performance
  • Extensive benefits including medical, dental, 401k, and profit-sharing
  • Significant advancement opportunities



  • Assist HR Manager in employee onboarding for Dot Foods, Inc. and Dot Foods Canada, Inc.
  • Provide HR support related to recruiting, benefits, employee changes, and HR systems
  • Work with HR Manager on office projects including drug screening and wellness initiatives
  • Provide dictation support, assist with reporting and projects for key senior leaders
  • Prepare and execute Board Meetings, as well as provide Board Portal Management for Dot Foods and its subsidiary companies
  • Process invoices for payment for senior leaders, ensuring accuracy & timeliness
  • Apply lean thinking and tools to identify and eliminate waste in all areas of the position


Qualifications / Requirements


  • 2+ years’ experience in an administrative role
  • High school diploma or general equivalency degree
  • Expert knowledge of Microsoft Office products
  • Excellent typing skills
  • Ability to tolerate sitting and perform keyboard functions for an extended period of time
  • Conscientious ability to maintain confidential company personal records
  • Excellent communication and organization skills


  • Experience working with/supporting executives
  • Experience with Human Resources policies and systems
  • Bachelors’ degree
  • Strong interpersonal skills in working with employees
  • Ability to work independently as well as collaborate with other departments
  • Effective prioritization skills and ability to handle multiple tasks

Safety: This position assumes responsibility for the workplace safety of self and co-workers, and for the safety conditions of the work locations, exercise and promotes safe behaviors and show unyielding support of programs, rules, and policies regarding safety.

EOE/AA Employer: Dot believes all persons are entitled to equal employment opportunities. Dot will not discriminate against its employees or applicants for employment because of sex, race, color, religion, national origin, age, sexual orientation, disability, or veteran status or other basic classes protected by applicable federal or state law provided they are qualified for employment or for existing positions.

Click here to apply!

Application deadline: August 31, 2022