Administration & Fellowship Manager Opera Theatre of Saint Louis
Opera Theatre of Saint Louis is hiring for the new position of Administration & Fellowship Manager. This full-time position will be responsible for managing the company’s Clayco Future Leaders Fellowship program and other staffing programs, including the Administrative Intern and Work Study Programs. In addition, they will support the work of the EDI Committee of the Board of Directors and provide additional project support for the Administration Department.
Company Bio: Opera Theatre of Saint Louis
Opera Theatre of Saint Louis (OTSL) is a nationally recognized nonprofit organization known for innovative productions featuring outstanding young artists. The company offers a festival opera season each spring which attracts ticket buyers from zip codes throughout the metropolitan area, as well as visitors from nearly 50 states and multiple countries. As of 2021, Opera Theatre of Saint Louis has presented 31 world premieres and 28 American premieres, which may be the highest percentage of new work in the repertory of any American company. In addition to the spring Festival Season, Opera Theatre operates year-round education and community programs serving nearly 17,000 local children and adults.
Opera Theatre of Saint Louis has a year-round artistic and administrative staff of 35, which increases to approximately 500 during the Festival Season. Several hundred volunteer members of the Opera Theatre Guild provide support for all aspects of Opera Theatre’s work and advocate for the company throughout the greater St. Louis community. The company’s annual budget size is approximately $10.8 million; contributed revenue represents more than 50% of budget.
Clayco Future Leaders Fellowship program
- Develop year-round and long-term curriculum and strategies for the Clayco Future Leaders Fellowship program, in collaboration with the Director of Administration and all Fellow Supervisors.
- Develop and implement recruitment strategies for the Fellowship program.
- Manage the annual interview and onboarding process for the fellow positions.
- Liaise with a Fellowship advisory group of Board and community members.
- Plan and execute events for the fellows, including Introduction Events, Brown Bag networking sessions, and Professional Development Sessions.
- Maintain ongoing communication with Fellow Supervisors about program needs and feedback, Fellowship events, and the Fellow’s roles and responsibilities.
- Facilitate and lead weekly cohort meetings & regular check-ins with the Fellows.
- Facilitate regular meetings of the Fellow Supervisors.
- Plan and develop ways to introduce new Fellows to St. Louis through other cultural institutions and events.
- Manage the formal evaluation processes for the Fellows, including 90-day reviews and final evaluations and conduct regular evaluations of the program to ensure it is advancing the program and organization’s goals.
- Develop and maintain a Fellowship Alumni Network, to facilitate continued connections between OTSL and past Fellows.
- Manage the Administrative Intern and Work Study programs.
- Manage the recruitment, application, and onboarding process for seasonal administrative interns, ensuring these processes actively work to further the equity, diversity, and inclusion goals of the organization.
- Plan and execute learning and professional development opportunities for the administrative intern program.
- Liaise with Webster University’s Office of Financial Aid to manage the logistics for Webster students hired at OTSL through the University’s Work Study program.
- Coordinate with Intern and Work Study Supervisors to support those positions.
- Process and track all applications from annual staff for the Professional Development Fund.
- Coordinate the logistics for staff-wide trainings, such as annual company-wide anti-harassment trainings, annual staff EDI sessions, etc.
- Coordinate and implement logistics for all staff meetings.
EDI Committee of the Board of Directors
- Serve as the staff liaison to the EDI Committee of the Board of Directors.
- Coordinate meeting logistics and scheduling for EDI Committee meetings.
- Prepare reports, materials, and minutes for all EDI Committee meetings, including gathering data and tracking metrics to support the committee’s goals for accountability.
- Coordinate with EDI Committee leadership, General Director, and Director of Administration on agenda development and project management for the EDI Committee.
Additional Administration Support
- Draft the annual Tracking our Progress document– an annual report shared with the Board of Directors on the company’s progress in relationship to the current strategic plan.
- Gather and track information, data, and narratives from across the company for Tracking Our Progress.
- Coordinate logistics for hiring, onboarding, and other HR processes as requested, including:
- Posting open jobs and tracking applicants, as necessary
- Updating Welcome Guides, staff directories, org charts, and other onboarding information and materials
- Coordinating the scheduling of orientation and onboarding meetings
- Support the administration department through additional research, proofreading, and meeting preparation as requested.
Qualifications / Requirements
- Bachelor’s degree and/or 3-5 years of experience in non-profit management or related field;
- Professional experience and/or training in equity, diversity, and inclusion practices;
- Demonstrated skill in managing multiple projects with overlapping deadlines;
- HR experience preferred;
- Excellent written and verbal communication skills;
- Extraordinary attention to detail;
- Proficiency with word processing and spreadsheets required;
- Ability to work evening and weekend hours at key times during the year.
Ideal Candidate Profile
- Demonstrates a team-oriented approach, while also able to be self-directed;
- Able to assimilate information quickly and work independently;
- Creative and efficient problem-solving skills;
- A high level of empathy and the ability to interact with staff, board members, donors, and volunteers in a range of professional and social situations;
- Experience with database software;
- An interest in performing arts.
Salary: $42,000-$48,000 plus benefits. This is a full-time, exempt position.
Applicants for the position are asked to submit a resume along with a letter that describes their interest in Opera Theatre of Saint Louis and outlines experience and qualifications for the position.
Please email cover letter and resume to:
Michelle Myers, Director of Administration
At Opera Theatre of Saint Louis, we value diversity and are committed to creating an inclusive environment for all employees. We are committed to being an equal employment/engagement opportunity workplace, and will not discriminate against employees or applicants on the basis of race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, national origin, physical or mental disability, genetic information or characteristics, protected veteran status, or any other protected class under federal, state, or local law.
Please let us know if you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process.